Entering Notes on an Account with Multiple Units

AZStorageGuy · May 2017

I did not see a better place to post this, so I am posting it here. (SL, if there is another forum category for asking technical minutiae-type questions like this, please let me know.)

When entering notes on a customer's account that has multiple units, I generally want the note to be visible across the entire account no matter which unit I have selected. It is rare that I want or need a particular note to be visible only when a particular space # is selected.

The problem is, to enable this, I have to remember to check the box below the New Note field which says, "Save note to all currently rented units for this tenant." Guess what? I frequently forget to do that! So then I have to go back and copy and paste the note to the other units.

Idea/Request: could you possibly make that box checked to be the default setting?

That way, every note is saved across the entire account, unless the SL user wants it otherwise.

I would like to hear if other managers/SL users have had this (minor) issue, and would want a programming tweak done in SL to adjust for it.

Sue_C · May 2017

Hey AZStorageGuy, thanks for your great question! We love to see posts like this--input and discussion from others in the SiteLink community is the focus of the forum, so don't hesitate!

Since it's about SiteLink software in general, I'm going to move this to "SiteLink General Discussions-Software Operations" up at the top. These 2 categories do look really similar so I see what you mean, we can revisit the titles. Thanks again for posting!

Ron · May 2017

If you are on web, you can select all units, then enter your comment and it is on all the units. Stand alone, I don't remember....sorry

AZStorageGuy · May 2017

Actually, Ron, on web edition, when you go to the notes screen, you have to select a unit off the list first. There is no all units option. So, unless you check that box at the bottom, your note will only show up under the unit selected.

AZStorageGuy · May 2017

Thank you, Sue! I'll be sure and post under software ops the next time.

Ron · May 2017

I was looking at the Tenant Note on the main screen, that goes to all units. I have never looked at the notes screen and the save note to all. It is not very often I have to go to notes. Last was to check an IP address on a credit fraud case

AZStorageGuy · May 2017

I'm posting customer notes all day long. I live there!

pammerjammer1964 · April 2023

yes! I agree. It would be simpler to have it post to all units.

GM_SJ_BSS · April 2023

Having them automatically go on all units is ok for general notes, but if its unit specific I prefer it only be noted under that particular unit notes.

MamaDuke7 · April 2023

Personally, I would NOT want it to default to all units. It's far less common for my notes to be for more than one of their spaces. And it's 2nd nature for me to pay attention and check the box when it is.

ESS · April 2023

I prefer the way it is now. If it were to save to all units, I would have to be more detailed in my notes than I already am: "Tnt called and will be vacating by EOM" "Found unit locked open, called tnt to adv"
I don't want to have to specify which one. When I do collections or make note of a check or money order payment, I just click the little box to save to all and that's been convenient. If I ever forget, I just copy/paste to the other units

sonyawiprud · May 2023

Ron said:

I was looking at the Tenant Note on the main screen, that goes to all units. I have never looked at the notes screen and the save note to all. It is not very often I have to go to notes. Last was to check an IP address on a credit fraud case

How do you rarely have to go to notes???? LOL I'm like @AZStorageGuy, this is where I can check if my staff has done their call backs, when the last time the card on file declined, if there has been any incidents, besides when you are in collections calls, or calls past due, it automatically opens in notes. How are you avoiding that? OH I'm just using the desktop web edition, maybe it doesn't do that on myhub.

ESS · May 2023

sonyawiprud said:

Ron said:

I was looking at the Tenant Note on the main screen, that goes to all units. I have never looked at the notes screen and the save note to all. It is not very often I have to go to notes. Last was to check an IP address on a credit fraud case

How do you rarely have to go to notes???? LOL I'm like @AZStorageGuy, this is where I can check if my staff has done their call backs, when the last time the card on file declined, if there has been any incidents, besides when you are in collections calls, or calls past due, it automatically opens in notes. How are you avoiding that? OH I'm just using the desktop web edition, maybe it doesn't do that on myhub.

Same here. It's also helpful to pull the notes reports when I come in on Monday's, I can check everything my assistant encountered over the weekend. Saves a lot of headaches, he-said she-said, I didn't say that, I was never told this, etc.

Entering Notes on an Account with Multiple Units

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